Job Description: Special Events Coordinator - London Farm

Company: London Heritage Farm Society
Location: Richmond, British Columbia (Mainland/Southwest)
Job Category: Programs and Events
Job Type: Contract
Salary: $$21.79 - Hourly

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Special Events Coordinator - London Farm

POSITION OVERVIEW
The London Heritage Farm Society is seeking an enthusiastic, self-motivated individual whose primary
role will be the planning and coordination of London Farm’s Summer Family Farm Day. In addition, you
may be involved in the planning, organization, execution, and support of various other smaller special
events. You will enjoy working with the public and interact with the public in heritage settings and
providing information and assistance when required.

Event planning:
• Research vendors (catering, decorators, musicians etc.) and choose the best combination of
quality and cost.
• Negotiate with vendors.
• Manage all event operations (preparing venue, invitations etc.) including marketing.
• Do final checks at the day of the event (e.g. tables, technology) to ensure everything meets
standards.
• Oversee event happenings and act quickly to resolve problems.
• Evaluate the success of each event and write and submit reports in a timely fashion.

Event and Site Assistance:
• Other duties as required; including the possibility of working in a gift shop.
• Help with monthly tea services. Including set up, help during service and where needed.
• Oversee event happenings and act quickly to resolve problems.

EDUCATION AND EXPERIENCE
Completion of Grade 12 or equivalent. Experience in the organization and coordination of special events.

KNOWLEDGE, SKILLS AND ABILITIES
• Strong organizational skills.
• Experience in organizing and managing special events.
• Possess an outgoing and friendly personality and be willing to engage with public.
• Knowledge of retail sales.
• Ability to understand and carry out oral and written instructions.
• Interest in, and knowledge, of local history.
• Ability to effectively prioritize workflow, multitask, and demonstrate organizational ability.

-Ability to work both independently and interdependently while exercising sound judgement and initiative.

• Ability to successfully clear a Police Information Check.
• Capacity to do manual labour including weeding and fruit picking for hours at a time.
• Experience supervising people is an asset.
• Ability to speak a second language and postsecondary education is an asset.

Application deadline:

Noon, Friday, May 2nd, 2025

Please send a cover letter and resume to:
Diane Brow
diane14248@gmail.com

This position is funded in part by Canada Summer Jobs.

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{SIGNATURE_OPT_OUT}	Add the opt-out link.	Use
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{Event_Start_Date}	Adds the Event's Start Date.(Events Only)	Use
{Event_End_Date}	Adds the Event's End Date.(Events Only)	Use
{Event_Name}	Adds the Event's Name.(Events Only)	Use
{Event_Description}	Adds the Event's Description.(Events Only)	Use
{Online_Training_Description}	Adds the Online Training Description.(Online Training Only)	Use
{Event_Specific_Dates}	Adds the Event's specific dates.(Events Only)	Use
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{MemberSince}	Adds the Member Since Date.	Use
{CONTACTEMAIL}	Adds the Contact's Email Address.	Use
{EVENT_CREDITS}	Adds the Event's Credits.(Events Only)	Use
{EVENT_CREDITS}	Adds the Event's Credits.(Events Only)	Use
{CERTIFICATE_NUMBER}	Adds the Contact's Certificate Number	Use
{EVENTLOCATION}	Adds the Event's Location.	Use
{TOTALEVENTCREDITS}	The total number of credits that the contact has earned through the event tickets and workshops.	Use
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{EVENT_END-DATE_MONTH_YYYY}	Adds Event End Date in Full Month Name and Year Format.(Events Only)	Use
{EVENT_END-DATE_MONTH_YYYY_ADD3}	Adds Event End Date in Full Month Name and Year Format Plus 3 Years.(Events Only)	Use
{WORKSHOP_NAME}	Adds the workshop name (if applicable)	Use
{WORKSHOP_DESCRIPTION}	Adds the workshop description (if applicable)	Use
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{TOTALWORKSHOPCREDITS}	Adds the sum of all workshop credits for related event (if applicable)	Use
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